CHIEF OF STAFF
BROOKLYN, NY
Full time

Role Description:
Tembo is growing and we’re in need of a motivated and adaptable individual to support our team as Chief of Staff (CoS). As a strategist, consultant and implementer, the successful candidate will ensure streamlined activities within the organization based on the priorities of the Managing Director, making sure all the trains are moving on time and in sync. The COS will handle day-to-day management of office administration to allow the MD to focus on growing our business. The right candidate for the job will contribute to the long-term success of the company.

The CoS will be joining a small, energetic, start-up team that is working alongside our clients and partners to support efforts to ignite transformational change. This is an ideal position for someone who works well in a small team, is entrepreneurial and has a love for structure, is highly organized, and an excellent internet sleuth and problem solver. They can expect that no day will be the same, and there are limitless opportunities for creativity, alongside a lot of hard work.  They will learn a lot and have exposure to a large range of organizations and people doing important social sector work.

Specific responsibilities fall under three buckets:

I.               Support for the Managing Director:

  • Manage executive contacts and schedule, soup to nuts, including meetings, conferences and appointments

  • Act as liaison between team, Brain Trust, external clients, and other important contacts

  • Handle all travel arrangements, and create detailed itineraries for trips

  • Prepare and join meetings where appropriate, including research, and taking action points and minutes during meetings

  • Coordinate the execution of strategic initiatives, and ensure any issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved

II.             Supporting Tembo’s growth:

  • Monitor and analyze news media to keep senior leadership informed and ahead of the curve on major trends and client news

  • Own the client development pipeline, managing follow up, maintaining records, establishing processes, and driving weekly development meetings

  • Support proposals and conduct business development research

  • Plan and organize events such as meetings, workshops, launch events, and client dinners

  • Manage and provide support to Tembo’s Brain Trust

  • Provide support as needed on client projects, including performing research, assisting with proposals, presentations and final deliverables

III.            Building the infrastructure:

  • Support web and marketing, including our brand relaunch

  • Organize and maintain Tembo’s electronic filing and contact management systems

  • Monitor general email inboxes for Tembo and direct to appropriate handlers

  • Manage vendor relationships and keep detailed records of relevant accounts, including designers, web developers, IT accounts, etc.

  • Manage office needs, including equipment, ordering supplies, business cards, and troubleshooting as needed.

 About you:

  • You’re passionate about impact driven work and are excited by the opportunity to work with clients who are striving to integrate profit & purpose;

  • You have a sharp mind and can follow along in a complex project, but aren’t afraid to ask questions when you need clarity;

  • You’re personable, a good listener and connect easily with others, making you a great team player; ·     
    You have impeccable managerial and interpersonal skills, and a proven track record of effectively interacting with senior management

  • You are well-organized and enjoy bringing structure into the workplace by managing day-to-day tasks and making lists;

  • You are detail oriented with your work and strive to create a perfect end-product;

  • You have a high level of proficiency with MS Excel, Word and PowerPoint;

  • Bachelor’s degree required, and an MBA preferred.

About Tembo

Tembo is a unique consultancy, focused exclusively on social impact and motivated solely by our desire to address the challenges and inequities we see in the world. Tembo provides strategic support to philanthropists, companies and non-profits looking to build, enhance or launch a significant social impact effort. Our core team is comprised of a small group of directors and staff that operate as a true extension of our clients team, and is supported by a carefully vetted and uniquely qualified network of functional experts. In this way, we are small, nimble, and flexible, but have tremendous surge capacity that allows us to rapidly pivot and expand depending on the evolving needs of each engagement.  For every client engagement, we build bespoke, interdisciplinary teams, and provide the oversight and management needed for flawless execution. We are:

  • Motivated solely by impact: our teams have lived and breathed the very inequities we seek to resolve;

  • Whip smart: we are intellectually curious, thrive in complexity, and strive for excellence; we have proven problem solving skills and clear desire to keep learning;

  • Kind, tuned in and generous. We have high EQ and excellent interpersonal skills; 

  • Committed managers: we create the conditions for artistic abandon while; executing projects with the rigor of a mathematician;

  • Exceptionally organized, we pay careful attention to detail, are process-oriented, and willing to jump in on any task at hand to make the work happen;

  • Truly diverse: in talent, expertise and functional skill-sets, which allows our clients to accelerate their aspirations.

     
    Are you one of us? Let us know!
    Applicants should send a cover letter and CV to:
    jobs@tembogroup.org